Key Documents in Fulfillment

Electronic Data Interchange (EDI) streamlines business-to-business communication by replacing paper-based documents with standardized digital formats. This system enables trading partners to send and receive essential business documents quickly, accurately, and efficiently.

A document issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services. Serves as an official offer and initiates the order process.

📌 Orders are also known as:

A document the seller send in response to a buyer’s purchase request, indicating their ability to process the order as is, adjust for any discrepancies or inventory shortages, or decline it.

📌 Purchase Order Acknowledgment's are also known as:

A notification sent from the seller to the buyer indicating that a shipment has been dispatched. Provides details about the shipment’s contents and expected delivery, allowing the buyer to prepare for receipt.

📌 Advance Ship Notices are also known as:

The Purchase Order Change Request is a transaction set that enables the buyer to communicate changes to a previously submitted purchase order. These changes can include adjustments in quantities, prices, shipping details or even the cancellation of the entire order or specific line items.

📌 Order Change Requests are also known as:

A document issued by the seller to the buyer, indicating the products, quantities, and agreed prices for products or services provided. Requests payment from the buyer for the goods or services delivered.

📌 Invoices are also known as:

Understanding these key documents is critical for any organization involved in procurement, logistics, or supply chain management. When implemented through EDI, they not only enhance operational efficiency but also reduce manual errors, speed up processing, and improve partner relationships.

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